Examinations Officer

Wellington College China

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Hangzhou | Academic | Wellington College Hangzhou

JOB TITLE
Examinations Officer
DEPARTMENT
Sixth Form
SUPERVISOR
Head of Sixth Form
MAIN PURPOSE
The Examinations Officer is responsible for the administration and organisation of all
aspects of external examinations in accordance with the regulations laid down by the
awarding bodies (currently Cambridge and Pearson Edexcel).
KEY RESPONSIBILITIES
EXTERNALLY ACCREDITED EXAMINATIONS
Oversee all arrangements for all public examination entries e.g. (I)GCSE and AS and A2
examinations for pupils.
Where applicable, organise the collection of registration and examination fees;
organising, invoicing and ensuring money collected is credited to the relevant account,
in liaison with the Finance Department.
Work with Heads of Departments to co-ordinate the preparation and submission of
entries to examining bodies and submit entries in advance of deadlines.
Ensuring the prompt dispatch of coursework to moderators by the examination board
deadline.
Making the necessary arrangements for conducting speaking examinations and
submitting the recordings to examination boards.
Ensure all examination papers and stationery are delivered safely to the school, being
responsible for their strict security in accordance with regulations and ensuring
completed papers are dispatched promptly and appropriately. Be responsible for arrangements for the conduct of existing and new examinations.
Make appropriate timetabling and room arrangements for the above and ensuring
proper examination invigilation of the examinations is put in place in accordance with
regulations.
To liaise with the Operations Department to ensure that room(s) are available, and
desks and chairs set out as required.
Ensure that all examinations start and finish appropriately in line with examination board
regulations including the conduct of any on-line examinations.
Providing a centre timetable to include dates, times, venues, and number of candidates.
Ensure that pupils are given all the necessary relevant information about examination
entries, the dates and times of the examinations, conduct during examinations and the
collection of results and certificates and that this information is given in good time.
Ensure that all necessary stationery and materials and other requirements are provided
for examinations.
Initiate appropriate correspondence with and responding appropriately to
correspondence from the various examination boards the school deals with, including
issues relating to appeals, remarking and other administrative issues such as pupils who
miss examinations through illness or who require special consideration.
Resolving examination clashes in accordance with regulations.
Receive examination results and certificates and making arrangements for their issue.
Keep up to date with the necessary policies, procedures, rules and regulations laid down
by the different examination bodies.
Being present and available in school on the days when results are notified and
overseeing the distribution of results to candidates.
Organise appropriate arrangements for the support of candidates with special
examination requirements (eg dyslexia, disabled) in conjunction with the Director of
Pupil Support.
COMMUNICATION AND WORKING WITH OTHERS:
Co-ordinate the team of invigilators, including recruitment, training, management and
deployment of invigilation staff.
Disseminate appropriate information and answer enquiries regarding external
examinations with staff, pupils (and former pupils) and parents.Post the document with important information about public exam onto the schools
preferred communication platform.
Encouraging a positive examination culture in the school to which all staff and pupils
subscribe.
Work in liaison with the Senior Leadership Team to provide information related to
public (and if required, internal) examinations in a format which is easily accessible so
that effective examination analysis can take place immediately after results have been
received and processed.
Liaise with the Heads of Departments, Senior Management Team and Head of Sixth
Form to ensure appropriate timetabling and invigilation arrangements are in place for
the school’s internal examinations (Mock exams for IGCSE, AS and A Level
qualifications, and assessment weeks for Grades 7-9 and Years 7-10).
Participate in appropriate CPD with the agreement of your Line Manager.
FURTHER RESPONSIBILITIES
Work closely with other exams officer to ensure consistency in communication,
expectations and information dissemination
Meet with Line Manager regularly to provide updates
Undertake any other reasonable related duties and responsibilities of an equivalent
nature, as may be determined by the post holder’s supervisor from time to time, in
consultation with the post holder.
JOB QUALIFICATIONS
Education: An undergraduate degree
Language: Fluent English, spoken and written. Fluency in Mandarin will be looked upon
favourably.
WORK EXPERIENCE
3 years of work experience as an exams officer in schools.
Experience of the IGCSE and A Level examinations process
EXPERTISE
Broad knowledge of exams administration in secondary schools.
Good understanding of the internal and external examination requirements of
secondary schools
An appreciation of keeping abreast of all developments in the examinations field.
Ability to lead staff professional learning across the school.
PREFERRED APTITUDES
Excellent communication and interpersonal skills, and preferably proven ability to
communicate effectively with different types of people and in a cross-cultural
environment.
Team player, with an agile and adaptable outlook.
Commitment and a desire to go above and beyond in the pursuit of excellence.
Tangible experience with international best practices in education.
Passion for world class education and strong desire to provide a broad range of
opportunity for our pupils.
High levels of data literacy and the ability to develop recommendations for action
based on data analysis.
Personal integrity, accountability, and credibility in front of stakeholders.
High levels of resilience and determination.
Desire and mindset to achieve continuous improvement.
Commitment to quality and attention to detail.
Prior experience of working in China would be an advantage.Please submit CV and cover letter, together with an application form (available to down
load from www.wellingtoncollege.cn/careers) in English and email to
jobs.hangzhou@wellingtoncollege.cn. Please note that any application with missing
materials will not be considered.
Wellington College China schools are committed to safeguarding and promoting the welfare of
children. Assessment and testing of applicants’ suitability to work with children is an integral part of
the selection process.

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